This program maintains deferred revenue GL accounts. All product/customer combinations are entered in the sequence of matching process. The formulas simply identify which invoice lines are to be posted to which GL accounts for deferment of sales revenue and the recognition, the cost of sales and deferred cost of sales.
The General Ledger account definition also holds 2 additional accounts for both sales and cost for current year and next year. This allows recognition of sales/cost to be posted to a different General Ledger account for future years i.e. other than current year.
Add a Deferred revenue GL account
- In the menu expand, Base Modules > General Ledger > Other > Deferred Revenue > Maintenance and then double-click GL Deferred R Account Maint. DSM422A Deferred Revenue GL Account Maintenance panel appears.
- Enter the Company for the deferred GL account and click OK.
- Click Add. DSM422B Deferred Revenue GL Account Maintenance panel appears in add mode.
| Field | Description |
| Sales | This is the General Ledger account to which sales will post. |
| Def sales | This is the General Ledger account to which deferred revenue will post |
| Rec sales CY | General Ledger account for recognised sales for current year. |
| Rec sales NY | General Ledger account for recognised sales for next year. |
| Cost | This is the General Ledger account to which cost of sales will post. |
| Def cost | This is the General Ledger account to which deferred cost of sales will post. |
| Rec cost CY | General Ledger account for recognised cost for current year. |
| Rec cost NY | General Ledger account for recognised cost for next year. |
| Royalty cost | This is the General Ledger account to which royalty costs will post. |
| Def royalty cost | This is the General Ledger account to which deferred royalty costs will post. |
| Rec royalty cost CY | General Ledger account for recognised royalty costs for current year. |
| Rec royalty cost NY | General Ledger account for recognised royalty costs for next year. |
| Royalty cost 2 | General Ledger account to which royalty cost 2 will post. |
| Def royalty cost 2 | General Ledger account to which deferred royalty cost 2 will post. |
| Rec royalty cost 2 CY | General Ledger account for recognised royalty cost 2 for current year. |
| Rec royalty cost 2 NY | General Ledger account for recognised royalty cost 2 for next year. |
- Enter the GL accounts.
- If GL accounts for Royalty costs 3 is to be maintained then use function F7=Royalty3. This is a toggle function for Royalty costs 2 and 3.
- Click OK.
- Enter the selection criteria for the relevant fields for the deferred revenue formula and click OK to confirm. New Deferred Cost and Revenue GL accounts get added.
