The order entry system is interfaced with the Account Receivable system, to allow for payments to be made during entry of a particular order. This facility is based on payment terms conditions defined on TMSDS/CM-PAYT. If ‘Payment with order’ flag in this control file is on, it triggers the call to program DSE131 Payment Entry. However quotation order entry will not call payment entry unless the quotation order is released.
DSE131 Payment Entry program enables the user to enter the details of the payment received. The payment is automatically allocated to the current order. The order pends if the value of the order does not equal the payment value or if payment is made by credit card. An entry is created on debtors file reflecting the payment and the balance is updated immediately.
The advantages of cash with an order are as per the following.
- Payment is not separated from an order. One department can handle both the order entry and cash entry in one transaction.
- Cash is automatically allocated to its invoice so reconciliation for this transaction is not required.
- The order pends if discrepancies exist between payment and the order amount.
- Credit card payments always pend so authorization numbers can be checked.
- Enter an order as per normal order entry.
- Flag the payment terms on the order header to prompt payment.
- Click OK to confirm the order. DSE131 Payment Entry panel appears. Refer to DSE131 Payment Entry for further information on Payment entry process.
