The Book Specifications option is used to enter detailed requirements for accurate production of a book. [Read more…]
From Work with Book Specification, you can perform the following tasks:
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- Add a Book Specification
- Maintain Book Specification
- Estimate Maintenance
- Move Schedule
- Schedule Inquiry
- Export Specification Details to Excel
- Work with Approver List
- Work with Paper Requirements
- Apply Template
- Update ISBN
- Create Purchase Order
- Generate ISBN
- Budget Inquiry
- Gross Profit
- Maintain Schedule
- Copy Book Details to a New Book or a Reprint
- Delete a Book Specification
- Enter Text Relating to a Book
- Work with Quotation
- Work with Commitment
- Budget Maintenance
- Inquire where Components are Used
- Display Pack/System
- Link a Contributor
Work with Book Specification
In the menu, expand Publishing Modules > Book Publishing > Entry and double-click BP Work with Project. BPM005 – Project Selection main panel appears.
- Fill in the selection criteria or leave the fields blank and click OK. BPM005 Work with Project main panel is displayed.
- Select a project id and click on Spec. BPM100 Work with Book Specification main panel is displayed.
| Function | Description |
| Add | Add a book specification. |
| Summary | Toggle function to display editor, production, long description, Indented summary view. |
| Import | Import of books within the system. |
| Re-number | Renumber of the sequence of the books that are in the system and allow gaps in the sequence. |
| Option | Description |
| Copy | Copy the selected book details to a new book or a reprint |
| Text | Enter free form text relating to the book |
| Quotation | Work with quotations related to a project on a specification level. |
| Committ | Work with commitment related to a project on a specification level |
| Bud maint | Maintain budget of the Project to which the selected specification belongs |
| Bud inq | Enquire on the budget of the Project to which the selected specification belongs |
| GP | View details of the P&L spreadsheet and a summary view of the individual spreadsheets by book |
| View | View book specification |
| Market | Gives you access to Work with Market Options to link to market options |
| Spec | Maintain a book specification |
| Schedule | Maintain schedule for tasks for the selected specification |
| Materials | Accesses BPM110-Work with Paper Requirements which enables entry of specific requirement details for each paper usage code for a book |
| Apply sched | Apply Schedule |
| Item update | Update ISBN for a book specification |
| PO creation | Generate a Purchase Order for the selected specification to Distribution. |
| ISBN | Assign an ISBN at the specification details level to the title using the series code field. |
| Export | Export the Specification details to Excel or Microsoft Project. |
| Aprv lst | Work with approval list which defines the group/users allowed to approve pending estimates. |
| Estimate | Accesses BPM500 Estimate Maintenance panel to access the estimate spreadsheet to maintain it. |
| Move sch | Move the schedule from project level to book level |
| Schedule inq | Enquire on schedule of task |
| Extended | Extended fields view for the Book Spec |
| Lock Budget | Lock the budget |
| Alt isbn | Generate alternate ISBN |
| Del sch | Delete schedule |
| Gen roycntr | Generate royalty contract for ISBN |
| Pack/system | Displays Product Structure – Inquiry BPM150 |
| Word | Word document generation via template |
| Where used | Item where used inquiry |
| Item contrib | Link a contributor to the specification |
Add a Book Specification
- Click Add. BPM100 Work with Book Specification panel is displayed in Add mode.
- Click OK continue. Spec ID would automatically be generated if setup accordingly in TMSBP/BS-ID.
| Field | Description |
| Supplier | Access the Creditor master file |
| Long desc | Add a longer description for the ISBN |
| Text | Add text to a book |
| Field | Description |
| Book Id | This is an ID given to a book and its description. On the search screen enter the Book for which to search.
The Book ID can be automatically generated as the next sequential number within the project if set up in TMSBP/BS-BID. When a new Book ID is generated or copied, the system checks the Control File to see if IDs are to be allocated automatically. If this is the case, the system allocates the next sequential number available for the project. The Book IDs are unique within the project. Generating a Paper Reservation When generating a paper reservation this identifies the name of the book ID for which the paper reservation is being generated. Print and Bind Order When printing and binding an order this identifies the Book ID for which the Print and Bind order is being generated. |
| ISBN number | The International Standard Book Number (ISBN) identifying the book. On the search screen enter the ISBN of the book on which to search. If using multiple books for a project the ISBN for each book within the project must be different and the ISBN field on the project header must be left blank. Each paper code must be linked to a Bookmaster ISBN when paper is ordered, through the Bookmaster system; the corresponding Bookmaster ISBN is retrieved. When adding Revenue the Item is the revenue item being invoiced.
Amortization – ISBNs can be used in the Amortization Formula Definition and Amortization GL Definition. To accept all ISBNs, use *** as a wildcard. |
| Title | On the book specifications the title defaults to the Project description previously entered. This field can be overridden. The Book Spec Description can be updated to the Book Spec Title if flagged to do so on TMSBP/BS-UPDAT. |
| Author | This is the name of the Author of the book. |
| Print quantity | This is the quantity of the book to be printed. |
| Pub month | The month when the book is due for publication |
| Pub date | The date the book is due for publication. The publication date should be set when adding a new project and may be changed later on if need be. |
| Division | This gives the valid title level one codes and is picked up from TMSBP/IM-IL1 |
| Imprint | The Imprint code of this book can be alpha numeric or numeric. This is usually the publisher’s name printed in the book. On the search screen enter the imprint for which to search.
This gives the valid title level two codes which is used for title classification and is picked up from TMSBP/IM-IL2 |
| Book type | The type of the book such as fiction, non-fiction, reference or text book This gives the valid title level three codes which is used for title classification and is picked up from TMSBP/IM-IL3 |
| Subject | The subject on which the book is based such as Economics, Law, Science This gives the valid title level four codes which is used for title classification and is picked up from TMSBP/IM-IL4 |
| Series | Determine whether this book is part of a series This gives the valid title level five codes which is used for title classification and is picked up from TMSBP/IM-IL5 |
| New book flag | The flag determines whether the book is new or a reprint |
| Edition | This identifies the edition of the book. Example: 1st Edition, 2nd Edition |
| Caption | This is the caption for the book |
| Impression | The number of times the book has been printed, as well as the current month and year, which is usually shown in the front cover of the book. This is for information purposes only and may be entered in any format. The impression is validated TMSBP/BS-ILIN exists. On the search screen enter the impression for which to searchBPM100 has the facility to allow duplicate item impression by company |
| W/h deliver date | The date the completed book is scheduled to be delivered to the warehouse. This field updates the due date on outstanding purchase orders and the Warehouse ETA screen. This is based on the setup in TMSBP/PJ-PUBD. This delivery date is used to update outstanding purchase orders in the system. A Stock Delivery Date Task Code in TMSBP/EV-EVTT is used when a stock delivery date is rescheduled. The date updates into the specifications and in turn affects the outstanding purchase orders and any ETA dates. |
- Enter above details for the book specification and click Page down.
| Field | Description |
| Title type | Title Type being created for the template. This could be a book, cd or website. The Title Type defaults from the spec type selected previously |
| Rec retail price | This is the recommended price at which the book is sold in the shops. This field is informational only. This may be used in the Estimate spreadsheet in some of its calculations |
| Production ctlr | Production controller |
| Editor | This is the editor who is responsible for overseeing the production of this book. On the search screen enter the editor for which to search |
| Designer | Search for and populate the designer on which to search. Only those titles using the selected designer display |
| Printer | This is the Printer printing the book or supplying the service. Only enter a supplier, in this field, who is identified as being a valid printer. This field looks at TMSBP/SUP-MNDT to determine whether to look at the Creditor master file or TMSBP/SUP-CUST when searching for a supplier. It also determines whether this field is mandatory. The supplier to customer relationship is established on system defined TMSBP/SUP-CUST.
If a supplier is entered and not identified as being a valid printer, an error message displays ‘Supplier is not a valid printer’. On the search screen enter the supplier for which to search. |
| Separator | Search for and populate the separator on which to search. Only those titles using the selected separator display |
| Typesetter | Search for and populate the typesetter on which to search. Only those titles using the selected typesetter display. |
| Major status | The main stage reached by the book in production. Major statuses can be updated manually as well as automatically. The major status of a book can be changed automatically by the system once a predetermined Task or set of Tasks has been completed. This means certain Tasks must be marked as completed for the status to be changed |
| Minor status | The minor stage reached by the book in production. The minor status of the book can be automatically changed by the system once predetermined Tasks, or a set of Tasks has been completed. This means certain Tasks must be marked as completed for the status to be changed |
| Expected life | The approximate quantity of this book sold during its shelf life |
| Account set | The GL Account Set is used to group the cost types for a subject group. For example the subject group may be economics and the cost type may be economic related costs in a project. Cost types are the key to expensing projects. The relevant WIP accounts are then charged as each cost type is linked to a WIP account. This is set up in TMSBP/CST-TYPE. When allocating Account Sets to a project, the cost types within the selected account set are automatically allocated to the Budget Management screen for the selected Project.
BPM100 protects the account set if commitment/actual exist |
- Enter above details for the book specification and click Page down.
| Field | Description |
| Resource 2-4 | BPM100 has a flexible search sequence for external resource (2 to 4) and has the facility to allow duplicate item impression by company |
| Add text 1 & 2 | Text to be added to the Spec |
| Pack system Id | Enter N for normal or P for pack. Pack projects must be set up as a Pack type project. The Project type is set up in Control File TMSBP/PJ-TYPE
A book specification must be set up for a Pack and individual book specs set up for components depending on the type of project chosen on the header of the Project |
- Enter above details and click OK. BPM110-Work with Paper Requirements which enables entry of specific requirement details for each paper usage code is displayed.
