Ad hoc count entry

This process is used to count in the locations which have been generated from the Work with Count Category.

Before performing an ad hoc count it is necessary open a count and to apply a cycle number. This is done in Warehouse Management. Then it is possible to perform an ad hoc count against selected cycle number. After completion of the count, ad hoc count cycle needs to be closed which is done within Warehouse Management.

During cycle counting the program ensures the correct location is being counted. To force the location to be scanned in order to ensure the correct location is being counted, there is a new location input field immediately after the existing location output field. The operator must scan the location barcode and this will be validated against the directed location, producing an error if they differ. This will include check digit logic as per other RF panels (WHE030).

The counting process now also provides an opportunity to review unexpected items rather than forcing them to be included in the cycle count. This is done by giving a warning if the item scanned is not ‘expected’ in the current location, that is, there is no existing location stock for the item or it has zero quantity. If the operator re-scans the same item, then the operator must proceed to count the item. If alternate item scanned, proceed with that item.

The operator can back out of this task completely and by pass this count until they are ready to count the location. This results in previous counts for the location being lost. So if you counted 2 items then found a third that you chose not to count, none of the counts in this session for this location would be retained. To start counting the next location, operator must explicitly nominate the next location. IP1 will continue to recommend the outstanding location whenever an operator resumes cycle counting (from the menu).

The Check digit logic is defined at warehouse and zone level to allow scanning of location’s check digit by zone. If needed, different check digit calculation programs at each zone can be used. 

For some movements, to make the putaway movement by container, it requires the stock to be stored as units, rather than remaining in the carton quantities in which they were picked up. The existing putaway action code P will retain the carton quantity, but using code will require individual putaway confirmations per item. This new flag, single only, on the zone definitions file will be similar to a “P” and will break the carton into singles at putaway time.

1. In the menu, expand Base Modules > Distribution > Inventory Management > Warehouse Management > RF Cycle Count > RF Cycle Count Process and double-click RF Cycle Count. WHE075 Cycle Count panel appears. 
2. Enter or scan the device being used to perform the count. Click OK to confirm the selection. Optionally enter the stocktake cycle number applicable to the count as well as starting location if applicable. 

3. Enter the above information, as necessary.
4. Click OK and scan or enter the carton quantity and the number of cartons found in the selected location.
5. Click function F2 to confirm the transaction and to end the process.
6. If the count is complete then in the following panel indicate that there are no more items in this location to count. Y-Yes will write off the stock from that location. N-No will generate discrepancies for that location.
7. If there are more items then write off/up only counted items from location item file (WHLOD). If there are no more items then write off/up counted items and also write off uncounted items.
8. If the discrepancy was found then another panel is displayed after clicking F2 to end the process.
9. Enter the carton quantity and number of cartons again to confirm the original count. The counter will be forced to continue counting until 2 sequential counts are identical. Only then will the inventory be adjusted.
10. Next step is to use WHW160 Work with Count Cycle to recount stock, close a cycle or generate an Ad Hoc Count Listing.