The Clearing house option is only available for payments not journals. It is used to spread a single cheque payment across multiple accounts. The cheque is allocated against the one account. Further journals are then generated to debit that account for the total cheque amount and credit all the nominated accounts with the payments.
Two clearing house payment types are defined in TMSAR/BK-PAYT. One is for the payment transactions and the other is for journals.
If the original payment type is defined as a ‘payment’ then the default clearing house journal would be the ‘Multi Pay’ journal as defined in TMSAR/BK-PAYTD. If the original payment type is defined as a ‘journal’ then the default clearing house journal would be the ‘Multi Jnl’ journal as defined in TMSAR/BK-PAYTD. If the ‘Multi Jnl’ journal is not defined in TMSAR/BK-PAYTD then ‘Multi Pay’ journal will be used.
- In the menu, expand Base Modules > Distribution > Debtors & Claims > Accounts Receivable > Entry and then double-click Debtor Cash/Journal Entry. ARE005 Cash Entry payment selection panel appears.
- Select Payment function CSH and click OK.
- Enter one of customers to receive payment from this cheque and select Yes in the Multiple accounts field to indicate this is a clearing house cheque.
- In the Payment amount field enter the total payment amount. The amount to be allocated to the first customer can be entered in the Account amount field. The system will return to the header entry screen after each completed entry until the total payment amount balances against the total customer amount entered.
- In Payment discount enter the total amount deducted from the payment amount if applicable, and if applicable enter the discount amount to be allocated to the nominated customer in the Account discount field.
- Click OK. ARE005 Cash Entry payment allocation panel is displayed.
- Allocate the amount to invoices as required to clear the Remaining amount to zero and click OK. The system will return to the header screen.
- Enter the next customer to which payment is to be allocated and the Customer amount to be allocated to that account number. The remaining amount on the header screen will be updated to display the amount yet to be allocated. Continue to process until the full remaining amount is allocated.
