Book selection using work with book
This program helps to search particular book(s) in a particular project.
- In the menu, expand Publishing Modules > Book Publishing > Entry and double-click BP Work with Book. BPM035 Book Id Selection filter panel is displayed.
| Field | Description |
| Book ID | This is an ID given to a book and its description. On the search screen enter the Book for which to search. The Book ID can be automatically generated as the next sequential number within the project if set up in TMSBP/BS-BID. When a new Book ID is generated or copied, the system checks the Control File to see if IDs are to be allocated automatically. If this is the case, the system allocates the next sequential number available for the project. The Book IDs are unique within the project. |
| Title | Title of the book to be searched. |
| ISBN | International Standard Book Number (ISBN) that uniquely identifies a book or an inventory item in the system. It can be an alphanumeric Product code or an Item code. ISBN Lengths are determined in TMSDS/IM-LNG. If the new ISBN or Code does not equal the Control File setup, the system displays the following message: Warning Invalid Title Length In TMSDS/IM-CHKD a check digit can be setup. If the new ISBN entered does not match the check digit the system displays the following message: Warning: Invalid check digit on ISBN. If only a warning message is given, <ENTER> is pressed to continue. If the system displays the message “This ISBN already exists on the NEW Title Masterfile”, use the Transfer option available in the Unapproved Title Maintenance function to transfer the title from the New Title Masterfile to the main Title Masterfile. In Title Default Maintenance the field is referred to as Title (prefix/suffix). If a Prefix or Suffix is nominated here, titles that are created using this template have this detail added to the ISBN. If using multiple books for a project the ISBN for each book within the project must be different and the ISBN field on the project header must be left blank. Each paper code must be linked to a IP1 ISBN when paper is ordered, through the IP1 system; the corresponding IP1 ISBN is retrieved. |
| Author | Name of the Author of the book. On the search screen enter the author for which to search |
| New book | Defaults to blank which enables the user to leave this field blank to select all New books and Reprints. To display only new books that have never been published before click on New and all projects for new books will display. To display only reprints which are books published before and are being reprinted click on Reprint and all projects for reprints will displays. |
| Item level 1-5 | Five Title levels for the book. |
| Publish month | The publish period of the book or range of publish periods of a book. On the search screen enter the publish period or range of publish periods on which to search. |
| Publisher | Search for and populate the publisher on which to search. Only those titles using the selected publisher display. |
| Production | Search for and populate the production controller on which to search. Only those titles using the selected production controller display. |
| Designer | Search for and populate the designer on which to search. Only those titles using the selected designer display. |
| Editor | This is the editor who is responsible for overseeing the production of this book. On the search screen enter the editor for which to search. |
- Click Page down.
| Field | Description |
| Format | When using the Book ID search facility Prompt to search for and populate the format on which to search. For example if you select format A, only those titles using format A display. |
| Binding | The binding code identifies how the book is bound. For example, hard cover, soft cover, spiral, cloth. On the search screen enter the binding code for which to search. |
| No of colours | This is the number of colours for which to search. Prompt and select the valid colour type to be used. For example to produce a book colour type 6X6 colour is required. |
| Printer |
Printer printing the book. Only enter a supplier, in this field, who is identified as being a valid printer. This field looks at TMSBP/SUP-MNDT to determine whether to look at the Creditor masterfile or TMSBP/SUP-CUST when searching for a supplier. It also determines whether this field is mandatory. The supplier to customer relationship is established on system defined TMSBP/SUP-CUST. If a supplier is entered and not identified as being a valid printer, an error message displays ‘Supplier is not a valid printer’. On the search screen enter the supplier for which to search. |
| Separator | Search for and populate the separator on which to search. Only those titles using the selected separator display. |
| Typesetter | Search for and populate the typesetter on which to search. Only those titles using the selected typesetter display. |
| Major status | The main stage reached by the book in production. Major statuses can be updated manually as well as automatically. The major status of a book can be changed automatically by the system once a predetermined Task or set of Tasks has been completed. This means certain Tasks must be marked as completed for the status to be changed. |
| Minor status | The minor stage reached by the book in production. The minor status of the book can be automatically changed by the system once predetermined Tasks, or a set of Tasks has been completed. This means certain Tasks must be marked as completed for the status to be changed. |
| Edition | This identifies the edition of the book. Example: 1st Edition, 2nd Edition. |
| Record type | Search for and populate the record type on which to search. For example if you select record type A=Actual, only actuals projects display. If you select record type T=Template only templates display. |
| Project type | When using Project Selection enter the project type on which to search. This may be a book or marketing project for example. If a book type Project is selected another filter screen displays. The type of Project selected is the Project to be posted to the General Ledger. |
| Project status |
When using the Project selection screen to search for Projects or Templates within the system the status enables the user to view only those Projects for the status the user has selected. Book Production status codes are established in TMSBP/PJ-STS. Valid status codes are: O = Open only displays open Projects. B = Budget set only displays Projects where the budget has been set and locked. P = Published only displays Projects where the publication date has been set C = Closed only displays closed Projects. Z = System created via conversion for historical records. |
| Company code | The company code the Project is being created for or belongs to. Projects can be set up for different company codes. |
- Enter the required fields to search for a book in a project or leave blank to search for all and click OK.
Panel displaying the Book Id and Title of the selected book is displayed. If all fields are left blank, then list of all the books with their Book Id’s and Titles are displayed.
