This program completes the process of a Loan/Consignment order on which stock has been returned. This returns transaction is treated by the system as a transfer out of the consignment warehouse into the main warehouse.
If stock on a Loan/Consignment order has been sold and therefore invoiced, this stock is treated as a normal claim through the Claims/Credit Module if returned.
Consignment Returns caters for stock adjustments as well as consignment returns processing. The document type is used to identify the mode of operation – return or adjustment. Whether or not returns go into a container or location depends on the setting in TMSDS/WH-CTNR. A putaway label can be printed when each item/container is added if set to do in TMSWH/PTWY-LAB. It will allow for a 2 step putaway process using container, but will generate putaway and print item/location label as soon as item/container has been confirmed rather than waiting till container is closed.
This program has different rules by item hierarchy when validating location extension. WHO140 checks if an ISBN is required to validate location extension and if so, validates the location extension against TMSWH/ILEXT2. WHO145 takes an ISBN and determines whether the system needs to check all location extensions for the ISBN when allocating stock for picking.
To stop containers being closed while in use by this program, the in progress quantity is allocated to the Warehouse Location file.
New returns with the same customer and customer reference combination are processed as long as previous returns have been completed (Status C).
It is also possible to accommodate the changes made in Loans & Consignment to be able to reserve consignment stock.
Add consignment return entry
- In the menu, expand Base Modules > Distribution > Inventory Management > Warehouse Management > Warehouse Control > Returns > Returns and double-click WH Consignment Return Entry. DSE185 Consignment Returns Registration panel appears.
| Field | Description |
| From warehouse | Name of the warehouse from where consignment stock is to be returned back to main warehouse. If the warehouse entered here is not a type X, entries are not validated against the Consignment Stock File. |
| Customer number | Enter the customer number who is returning the consignment stock. Enter the customer number as it is printed on the returns authorisation. |
| Cust. Ref 1 | Enter the customer reference as it is printed on the returns authorisation. |
| Cust. Ref 2 | This reference should be given if it is specified in actual claim. |
| To warehouse | Name of the warehouse to where consignment stock is to be returned. |
- Enter the above information, as necessary.
- Click OK. DSE185 Consignment Returns Registration detail panel appears.
| Field | Description |
| Item | Item code for the item being returned by the customer. |
| Rsn | This return reason code is defaulted but can be overridden. |
| Qty | This is total quantity of the item being returned. |
| Location/container | This field may display as either container or location depending on the setup in control file TMSDS/WH-CTNR. If the setting is ‘container’ mode then the warehouse location search will not be invoked and the system will only accept a container. Containers can be opened and closed for returns using the open/close container function. Key the container or location the returned goods are to be placed into prior to being put into the warehouse. |
| Extn | Stock cannot be picked from the location if an extension has been added. |
| Ctn qty | The number of cartons being returned. It is defaulted to 1 but may be overridden. |
| Reference 2 | Additional reference may be provided here, if required. |
| Function | Description |
| Add | This function is displayed only in change mode. It allows changed line detail to be added as returns to the system. |
| Detail | This function displays more details for selected ISBN such as item name, other customer reference. |
| Special inst | Accesses special instructions entry program in change mode to add special instructions if any for particular return. |
| Stock inq | Access loans and consignment stock inquiry to display stock details for selected item. If the ISBN entered on the panel does not exist in the From warehouse, the Stock Inquiry function key will not display. |
| Chg | This function allows user to change the entered ISBN details while in add mode. |
| Open/close cnt | This function is used both in Radio Frequency (RF) controlled warehouses and non RF controlled warehouses and allows for the opening and closing of containers for returns. If TMSDS/WH-CTNR is set for returns into container, the system will only accept a container. |
| Complete entry | This function is used if no more lines are to be entered and return is correct. Once entry is complete, it can not be maintained. |
- Enter the above return detail information as necessary.
- Continue to key in all fields required till all stock quantities to be returned are entered.
- Click OK to confirm each line entry.
As long as items exist on the container and the container is open, maintenance of all fields is allowed. But if items are returned directly to the location, only the quantity can be maintained. The returns are validated line by line against the stock on the original consignment issue. This will prevent the user from entering multiple lines for the same item and quantity as the original consignment. This program will keep a running total on the return units of an item i.e. consolidate units over many lines to compare to units outstanding.
- Click function Complete entry to finalise the consignment return.
Consignment adjustment
- In the menu, expand Base Modules > Distribution > Inventory Management > Warehouse Management > Warehouse Control > Returns > Returns and double-click WH Consignment Return Adjustment. DSE185 Miscellaneous Adjustments panel appears.
- Enter the Warehouse to which consignment return to be adjusted belongs and Customer reference that identifies the consignment.
- Click OK to confirm the selection.
- To change a line click function Chg and the system defaults to the last line entered.
- Click OK to accept the current line or click Add to confirm and save the changes.
- Once details are complete click Complete Entry.
