Work with Royalty Contract allows you to select and work with existing contracts (payment and collections) in the system as well as create new contracts.
- In the menu, expand Publishing Modules > Rights & Permission > Management and double-click Work with Royalty Contracts. RYW010 Work with Royalty Contracts selection panel appears.
| Field | Description |
| Contract description | Full or part of contract description can be entered to select contracts with that description. |
| Item | Enter an item code to select all the contracts belonging to that item. |
| Reference1/Reference2 | Allows you to do an exact match or a generic match on either of the reference fields. Reference1 is the old contract number populated on conversion. |
| Customer/Contact | For collection contracts, you can select contracts by customer. Payment and collection contracts can be selected by a contact as well. |
| Roy/Adv/Oth match code | Match codes against a payee allow to offset royalties earned, repayments of advances or other income. Any of the payee offset match codes can be entered to select contracts with payees with these matching codes. |
| Linked | Enter 1=Yes to select contracts that are linked. |
| Exp reversion date | Expected reversion is the date when the subsidiary rights is expected to revert back to the primary rights owner. You can select contracts with expected reversion date. |
| Provision start period | Provision start period can be entered to select contracts with items that have a specific Provision start period. |
- Enter the selection variables and click OK. The selected contracts are displayed.
| Note | The company selection filter will be ignored if any of the following selection fields have been used.
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- To add a new contract, click function Add. RYM010 Contract Masterfile Maintenance panel appears in add mode. (Refer to RYM010 Contract Maintenance for details on contract entry).
- Once the contract is created, you can use the options available on this panel to maintain the related details for the contract.
| Option | Description |
| Balance | Payment contracts – displays the details including the advances, sub-ledger transaction inquiry and royalty balances by payee. If a payee ID is highlighted, it indicates the payee is held for AP payments. If payments are to be released, then the hold flag must be turned off in creditor masterfile.
Collection contracts – shows the charges and royalty amounts (sales) as well as advance brought forward, current advance, advance offset and advance carried forward by period by subrights. |
| Maintain | Allows you to maintain the selected contract |
| Copy | Allows you to copy one contract to another. |
| Delete | Allows you to delete the contract if transaction details for the contract do not exist. |
| Allows you to print contract and related details.
Payment contract – prints contract header details, movement, payee, works and provision details. Collection contract – prints contract header details, movement, payee and works details. |
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| Movement | Allows you to maintain movements for the selected contract. RYM120 Movements Maintenance |
| Payee share | For payment contract only: accesses RYM110 Payee Shares Maintenance panel to enter the payee/agent and the percentage share in royalties, income and deductions they are entitled to. The total payee share should always equal 100%. Advances by payee can be entered from this panel using option Advance details. |
| Advance | For payment contract: accesses RYM140 Advance Maintenance panel to view advances against payees for payment contracts.
For collection contract only: accesses RYM440 Charge Details panel to maintain one-off invoice charges for collection contracts. |
| Extension | Allows you to view extended details for the related ISBN i.e. user defined fields. |
| Works | Accesses RYM180 Royalty Works panel to link works for the contract. |
| Rtns prov | For payment contract only: accesses Returns Provision Maintenance to enter multiple returns provision rules by titles and packaging types. |
| Rights | Access RYM190 Work with Rights to view/maintain the sub-rights linked to the works in the contract. |
| Link | Allows you to link contracts with the same Reference 1 or Reference 2 value. The Reference field used is dependent on control file TMSRY/RY-RRLK. The sales for the linked contracts are counted together for the purpose of stepping. Link option will bring up the Royalty Contracts Links Maintenance (RYM010) panel where you can use F10=Linked/All to view linked contracts and all the contracts with the same reference 1 or reference 2 field and link contracts as required. Once a contract is linked, contract reference field cannot be changed. |
| Tracking | Accesses RYM175 to allows you to enter/maintain tracking details for Royalty contracts using Tracking types defined control file TMSRY/RY-TRKT. Option Order inq on RYM175 allows you to inquire on author sales orders. |
