Over and under receipts are pro-rata apportioned based on each logical warehouse’s purchase order quantity for an item. This can be altered, prior to receipt, by modifying the purchase order quantities themselves or after receipt via stock transfers.
- In the menu, expand Base Modules > Distribution > Inventory Management > Warehouse Management > Warehouse Control > Stock Receipts > Location Controlled Warehouse and double-click From PO/Shipment Loc Cont WH. WHE045 Shipping Receipts Entry selection panel appears.
| Field | Description |
| Warehouse | Enter a valid non-location controlled warehouse. It defaults to the main warehouse setup but can be overridden. |
| Shipment |
Select a user defined shipment or purchase order number according to the receipt type. In Receipts from Shipment a Shipment Reference number is mandatory. If the entry is invalid the system displays the message Invalid Ship ID. Purchase order can also be selected if is released |
| Goods man no | Enter goods manifest number for this receipt entry. This is manual 10 characters long number from the goods carrier, which further identifies this receipt. |
| Default receipt qty | Select whether to default the receipt quantities to the outstanding on board quantities for this shipment ID. This is to facilitate the speedy entry of receipts. The Allocation option can be used to allocate receipt quantities by logical warehouse. This flag defaults from TMSDS/DSE045. |
| Default carton qty | Select whether you would like the system to default the carton quantities for this shipment ID. |
- Enter the above information, as necessary.
- Click OK to confirm the entered selection. WHE045 Shipping Receipts Entry panel appears with the shipment details.
| Field | Description |
| Item | Item number of the item to be received. |
| Inv qty | When processing a receipt the invoiced quantity defaults to zero or to the balance of the quantity still to be invoiced (ordered less invoiced). |
| O/S qty | The remaining outstanding quantity against this purchase order. |
| Rct qty | The quantity still to be received against a purchase order is entered or defaults if the header panel flag is set to 1 for Yes. |
| Ctn qty | Number of units in a single carton is displayed. This field defaults according to the flag on the header panel but can be overridden. |
| Location | Default location where received stock is kept but can be overridden. |
| Functions | Description |
| Detail | This function displays more details for the selected item such as invoice number, supplier and item description. |
| Confirm | This function is used when all the receipt entries have been completed, to confirm the receipt. |
| Options | Description |
| Details | Access item/location inquiry to display item stock distribution over different locations.. |
| Multi-location | The Multi-location option distributes the received stock over several locations.. |
| Allocation | The Allocation option is used to allocate receipt quantities by logical warehouses. |
| Text | Access work with text to enter free form text with information relating to selected item shipment. |
- Enter the received quantity for the selected item.
- Click OK to confirm the receipted quantity. This completes the process.
| Note |
Location and carton quantity can also be maintained. If entries are confirmed then reports listed in TMSDS/PO-RCPT are automatically generated. |
