Timesheets

The Timesheets in Book Production is used to record employee working hours and tasks completed. This static data is recorded on a daily basis on the Employee masterfile. Details include the Employee ID and name, their manager, their default task they complete on a daily basis, their hourly rate, the department they work for and any chargeable rates for each project.

The calendar is used for the scheduler to correctly estimate start and finish dates of each task when rescheduling. There are two types of calendars, one is the Base Calendar known as the Company Calendar, and the other is an Individual Employee Calendar used to assist in the scheduling of individual employee tasks.

The calendar highlights the days an employee is on holidays and consequently unavailable, as well as public holidays, weekends and other exceptions. Holidays must be noted to ensure warning messages appear when employees are scheduled and they have actually planned holidays and are not available for work on a project.

The calendar defaults to the global calendar which is otherwise known as the company calendar. Calendars can also be set up for individual departments. The user can also select their department’s calendar if one has been set up. An employee can be restricted from maintaining the company calendar and only be allowed to enter yes on the holiday field.

Recording of actuals is done using the Timesheet Entry program. All entered timesheet transactions are posted to the General Ledger once confirmed. Costs are accumulated for these transactions and are then posted.

The following timesheet reports are available.

• Commitment Exceeding Budget Report is used to highlight projects where committed expenditure has exceeded the amount originally budgeted for.
• Missing Date Report highlights dates for which timesheets are missing.
• Productivity Report focuses on employee/task/project productivity comparing actual hours chargeable and non-chargeable against the standard chargeable hours.
• Time Analysis Report by Employee or Project summarizes by task, project, employee or all the hours chargeable and costs relating to those charges.