The Direct Receipt Entry program is used to receipt incoming stock and update the necessary shipping files without having to process a purchase order and the consequent shipping information. This is achieved by recording minimal shipping information, after which the stock can be receipted.
This function would be used when processing receipts into a clearing or drop shipment warehouse. It is not practical to use this function if holding large amounts of stock (for example in a showroom). The transactions only appear in the warehouse and cost files. For balancing purposes the system checks the warehouse setup when generating the Stock Control report.
For some movements, the putaway movement can be by container, but the stock can then be stored as units, rather than remaining in the carton quantities in which they were picked up. The existing putaway action code P will retain the carton quantity, but using code it would require individual putaway confirmations per item. This new flag, single only, on the zone definitions file will be similar to a “P” however, it will break the carton into singles at putaway time.
This example describes how to allocate received quantities by different logical warehouses. Quantities are allocated according to outstanding receipt quantity by warehouse.
- In the menu, expand Base Modules > Distribution > Inventory Management > Warehouse Management > Warehouse Control > Stock Receipts and double-click From Invoice Loc Cont WH. DSE013 Receipt Adjustment selection panel appears.
| Field | Description |
| Ship ID |
Select a user defined shipment or purchase order number. In Receipts from Shipment a Shipment Reference number is mandatory. If the entry is invalid the system displays the message Invalid Ship ID. |
| Period | Period defaults to current accounting period but can be overridden. |
| Supplier |
The supplier number must be a local supplier (base currency). Whether or not duplicate invoice/supplier numbers can be entered for different Ship IDs depends on the flag setting in TMSDS/PO-DUINV. In Receipts from Shipment the Supplier Number is reference only and defaults from the Purchase Order. |
| Invoice no | Invoice number for the shipment receipt. |
| Goods man no | Enter goods manifest number for this receipt entry. This is manual 10 characters long number from the goods carrier, which further identifies this receipt. |
| Warehouse | Enter a valid non-location controlled warehouse. |
| Reference | An optional entry field used to enter a reference number. |
| Text | An optional entry field used to enter a description of the receipt adjustment. |
| Our ref | This is another optional reference number for the goods. |
- Enter the above information, as necessary.
- Click OK to confirm the selection. DSE013 Receipt Adjustment panel appears.
| Field | Description |
| Total trade amt | This is the total trade amount i.e. invoice amount calculated by the system. |
| ISBN | Select a valid ISBN for each item to be receipted. |
| Qty | This is total quantity to be receipted. This quantity can be negative or positive. |
| Location | Location defaults once item and quantity are entered but it can be overridden. |
| Carton qty | Total number of items in a single carton. This defaults to 1, but can be overridden. Key in number of different items in the carton. |
| Buy method | This is buying method for the goods. It is defaulted to FOB (Free On Board). |
| Unit cost | This field defaults to the unit cost of the individual item but can be overridden. |
| Total cost | The total cost of the receipted goods is displayed. This total is compared with the invoice value and if it does not equal, the discrepancy is shown. |
- Enter the above information, as necessary.
- Click OK to confirm the details and complete the process.
| Note | If receipt does not complete successfully, reconciliation program which is part of End of Day process completes the stock updates. |
