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  11. Statements

Statements

Statement control report

A statement control report can be printed for either the previous or the current accounting period and is useful for reconciliation purposes.  An optional selection facility is available which enables specification of the report parameters. This report can be run based on a Period Calculation method. Whether debts are aged based on calendar or sales period depends on the set up in TMSAR/ARCTL.

  1. In the menu, expand Base Modules > Distribution > Debtors & Claims > Accounts Receivable > A/R Reports > Statements and then double-click  Debtor Statements Control. ARR090 A/R Control Report  panel appears.
  2. Enter the selection criteria and click OK to produce the report.
Note Setup in control record TMSAR/ARRPRINT determines if non balance transactions are to be included or excluded.

Statement print

This function is used for printing of statements on company stationery. A facility is provided to have common messages printed on statements, or to print specific messages linked to outstanding balances. After the selection criteria has been entered, a second screen is displayed which allows for the typing of these messages.

At the end of the print run a statement summary is printed, showing the opening balances, amount brought forward, currency, movements, the calculated closing balance, and any discrepancies. The total payments received for the month is shown.

  1. In the menu, expand Base Modules > Distribution > Debtors & Claims > Accounts Receivable > AR Reports > Statements and then double-click Debtor Statement Print. ARR005 Statement Print panel appears.
View the fields on this panel
Field  Description 
Print zero balance transaction  Indicate whether or not to print transactions with a balance of zero.  For example if a company has paid an invoice and the balance of this invoice is zero, do you want to see this invoice on the statement, or do you only want to print those transactions that have outstanding amounts. 
Print zero balance statements  Indicate whether to exclude from the Statement run, those accounts that have a zero balance.  For example if a company has paid their account in full and the balance is zero, do you want to print a statement, or do you only want to print statements for those accounts that have outstanding amounts. 
Sequence of statements  Choose one of the sequences provided to sort the statements. 
  1. Enter the above information and click OK. The next panel for Statement print appears.
View the fields on this panel
Field  Description 
Common message  This is the common or general message to be printed on the statement.  With all messages, the print program and stationery must be adjusted to cater for the text. 
Current due  This is a user defined message relating to the current due balance. 
Overdue 30 days  This is a user defined message relating to the 30 days overdue balance. 
Overdue 60 days This is a user defined message relating to the 60 days overdue balance. 
Overdue 90 days This is a user defined message relating to the 90 days overdue balance.
Overdue 120 days This is a user defined message relating to the 120 days overdue balance.
  1. Enter above messages as required.
  2. Click OK to produce the statement.

The statement prints the following information.

  • Opening Balance
  • Amount brought forward
  • Currency
  • Movements
  • Closing balance
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