Deviations from this procedure should be covered by procedures written by your company. Before performing any tasks please ensure all the business rules are set-up accordingly. 

Subscription lists are company specific, so customers can subscribe only to their company specific subscriptions. Create the subscription list for the campaign subscription:

1. Select menu item Work with Sub Lists from Publishing Modules>Subscriptions Management>Maintenance menu.
2.  Click Add and enter the subscription details. (Refer to SMW010 Subscription List Maintenance in Subscriptions user guide for details of the required fields)

1. Select menu item Sub Product List Maintenance from Publishing Modules>Subscriptions Management>Maintenance menu.
2. Click Add and enter the product list details. (Refer to SMW100 Product List Maintenance in Subscriptions user guide for details of the required fields). Product list type must be release; indicating the Product list is for monthly PAYG subscription release purposes.
3. Once the product list is created, select the product list and click option Items to add the items to the product list.

Enter/maintain any messages (collation text) to be printed on the shipment invoice. The messages are entered against collation codes, which are defined in control file TMSSM/SL-COLN.

1. Select menu item Subs Collation Text from Publishing Modules>Subscriptions Management>Maintenance menu.
2. Select the collation code and click option Text. Enter the message as required. (Refer to SMW160 Subscription Collation Text in Subscriptions user guide for additional details).

Sweep tickets are generated for sweeps based on the rule set defined for each of the sweeps. The sweeps are generated by the end of day process. Create the sweeps and the associated rules:  

1. Select menu item Work with Subs Sweeps from Publishing Modules>Subscriptions Management>Maintenance menu.
2. Select the collation code and click option Text. Enter the message as required. (Refer to SMW170 Work with Subs Sweeps in Subscriptions user guide for additional details).

The following extended data for a subscription list can be added. All the extended data for a subs list is by shipment.

• Promotional bonus items
• Pricing & discount overrides
• Collation codes; these are used to print messages on  shipment invoices. 

1. Select menu item Work with Sub Lists from Publishing Modules>Subscriptions Management>Maintenance menu.
2. Select the subscription list and click option Ext Det. SMW010B Work with subscriptions extended data panel is displayed. 
3. Select the extended data item and enter the corresponding value/s.

1. From Subscription Product List Maintenance panel, select the product list and click option Subs List to link the Subs list to the product list.

1. Select option Work with DM Campaigns from Other Modules>Direct Mail>Maintenance menu.
2. Click Add and enter the details of the campaign. (Refer to DMM020 Campaign Maintenance in Direct Mail user guide for details of the required fields)

1. Select option Work with DM Campaigns from Other Modules>Direct Mail>Maintenance menu.
2. Select the campaign to add the campaign list to, and click Add.
3. Enter the campaign list details. (Refer to DMM025 Campaign List Maintenance in Direct Mail user guide for details of the required fields)
4. Ensure the Campaign list type is for subscriptions.

1.  Select option Work with DM campaigns from Other Modules>Direct Mail>Maintenance menu.
2. Select the campaign>list and click option Create/Recreate.
3. Enter the mailing selection criteria and other fields as required.  (Refer to Mailing List Selection in Direct Mail user guide for details of the required fields).
4. Click OK & the mailing list gets generated.

 From the results of the campaign enter all the contacts against the campaign list.

1. Select option Work with DM campaigns from Other Modules>Direct Mail>Maintenance menu.
2. Select the campaign list and click option Contact and add all the contacts.

 Check and create customer links for all the contacts on the campaign list. If a customer does not exist then create the customer in the customer masterfile, then link it to the contact. Subscription order can not be generated unless there is a customer linked.

1. Select option Work with DM campaigns from Other Modules>Direct Mail>Maintenance menu.
2. Select the campaign list and click option Contact. DMW030 Work with Contact List panel is displayed.
3. Click option Customer to view the linked customer. DSW224 Contact Customer panel is displayed.
4. If a contact does not have a linked customer, use function Add to add the link to an existing customer or add a new customer and then link it to the contact.

1.  Select option Work with DM campaigns from Other Modules>Direct Mail>Maintenance menu.
2. Select the campaign list and click option Contact. DMW030 Work with Contact List panel is displayed.
3. Click option Subscription. SMW020 Subscription Order Maintenance panel is displayed in Add mode.

4. Enter all the subscription order details (Refer to SMW020 Subscription Order Maintenance in Subscriptions user guide for details of the required fields). If the subscription order is to be processed for delivery in the first week of the month then flag the Order priority field as 1 (this would override the selection based on the reference date entered on release).
5. Click OK to save the order.

Campaign subscriptions orders must be released only via below menu option.  It can be run more than once during the month. With delivery based on the joining date, reference date on the release panel is used to work out which subscription orders will be released for delivery. 

1. Select menu item Sub Order Monthly Release from Publishing Modules>Subscriptions Management>Subs release/Renewal menu.
2.  Enter the Reference date.
3. Enter the selection criteria and click OK. 

This would release the selected orders to Distribution for delivery. Refer to SMW045 Subs Order Monthly Release in Subscriptions user guide to see the selection rules, whats included in the released order and additional information regarding the release process.

Release run management allows you to manage the subscriptions order run where you can

• view customer orders on the run. Detail order inquiry by customer and item allows you to view pricing and stock levels. With insufficient stock to fulfill the run, customer orders can be removed from the run prior to completion. 
• view product lists and subscription lists for the run
• delete a released run to be re-run later after any changes
• report on the details of the run with the option to send to excel
• complete the run (passes onto warehouse queue)
• Reverse the completed run

Refer to SMW060 Subs Release Run Management in Subscriptions user guide for information on this process.

Subscriptions End of day process automatically generate sweep tickets based on the rule set for each of the sweeps. All subscription orders for a customer are evaluated and programs specified on control file TMSSM/RULE-SOS does the following. 

• Updates the subscription order status as per the program specification
• Summarises the customer subscription status (CC-CBSTS) with the highest status value from all the subscription orders for the customer.