This program allows you to add/maintain and release one-off collection charges (e.g. licence fee, advances etc.) for invoicing. Once released these charges will appear on Collection Charges Management panel, ready for invoicing. The charge types for these charges and the associated charge items for invoicing must be defined in control file TMSRY/COL-CHGC.

The recoverable charges are paired with the reversal item codes, for example if  advance is assigned to S1, then R1 (advance reversal) will be used for the reversal invoice item.  The entry for this in TMSRY/RY-ACDEF must be Type SR  and Account R1. This will enable us to separate refundable advance as oppose to non-refundable advance with different accounting treatment.

Prepayment from a customer in the form of an advance B/F can also be captured, this must be captured with recoverable charge type that has no charge item and no paythru defined for it in control file TMSRY/COL-CHGC. On release these charges will not will appear on Collection Charges Management panel, as there is no invoicing. The prepayments can be used to offset charges during invoice generation. Customer balance file will be updated with the following prepayment data by period.

• Prepayment B/F
• Prepayment captured this period
• Prepayment consumed this period to offset usage charge
• Prepayment C/F

Add collection charge

1. In the menu, expand Publishing Modules > Rights & Permission > Period Processing and Others > Collection Contracts > Collection Contracts and double-click RY Work with Contracts. RYW010 Work with Royalty Contracts selection panel appears.
2. Click OK. All the existing collection contracts appears.
3. Select the collection contract to add the one-off charges to and right click option Charges. RYM440 Charge Details panel appears.
4. Click Add. RYM440 Charges Maintenance panel appears in add mode.

5. Enter the above information and click OK to save the charges. 
6. Click function Release to release the charge.