A Work can have multiple items allocated to it. This program allows you to allocate items to a work or vice versa. After items are allocated to a work, contracts can be created for that work.
Allocate items to a work
- In the menu, expand Publishing Modules > Rights & Permission > Maintenance and double-click Works Management. DSW020 Work with Works panel appears listing all the existing works.
- Select the work to allocate items to and right click option Royalty item. DSW025 Work with Works Allocation panel appears. Any items already allocated will display with the allocated percentage.
| Field | Description |
| Item | Item allocated to work. You can only enter items that are not 100% allocated to works already. |
| Description | Description of the allocated item. |
| Eff date/Exp date | Date range for the item allocation for the specified percentage. |
| Max% | This is the maximum percentage of the item allowed to be allocated to the selected work. If an item is already allocated to a work then the maximum percentage would be less the already allocated percentage. For example Item A is already allocated 25% to Work XY then if Item A is being allocated to another work, Max % would be 75%. The sum of all works allocated to an item can not exceed 100%. |
| Alloc% | Percentage of allocation of the item to the work. Allocated percentage must be non zero and up to 100% (depending on previously allocated percentages). |
- Enter the above details and click OK to save the allocation.
| Option | Description |
| Item works | This option will display all works already allocated to the selected item. |
Allocate works to an item
- In the menu, expand Base Modules > Distribution > Masterfiles > Database Management > Database Management > Item Masterfiles > Item Masterfiles > and double-click IM Masterfile Maintenance. DSM015 Item Masterfile Maintenance panel appears.
- Enter the item and select option Works and click OK. DSW025 Work with Works Allocation panel appears listing any allocated works.
| Field | Description |
| Works | Works that the selected item is allocated to. An item can be allocated to multiple works as long as the total current allocation for the item does not exceed 100%. |
| Alloc% | Percentage of allocation of the item to the work. The total allocated percentage of all works to the item must not exceed 100%. |
| Eff date/Exp date | Date range for the item allocation for the specified percentage. |
| Note | * on the last column indicates the current allocation. |
- Enter the above details and click OK to save the allocation.
| Option | Description |
| Works | This will access DSW020 Work with Works in change mode and display the details of the selected work. |
| Contrib | This will access DSW015 Work with ISTC Contributor allowing you to add or delete contributors for the selected work. |
