Contents
General
| Functionality | Description |
| User role management | Role Based Access Control system (RBAC) is introduced from IP1 V12, whereby users are granted access to certain IP1 application functions based on the role they are assigned to. Multiple roles can be setup, and users must be actively assigned to roles to have access. For example a user who reviews and approves/rejects pending orders will be assigned to a pending role that is setup with the required definitions and rules. A role can be created with multiple functions, and each role can be assigned to multiple users. The following modules have been changed for Role based access:
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Accounts Payable
| Functionality | Description |
| Ageing trial balance | New aging trial balance report calculates aging bucket values on the fly. |
| AP voucher to AR | Prompt payment now allows new payment method (voucher) to issue an AP voucher to AR. |
| Cancel cheque payments | Excel files can now be used to upload and cancel multiple cheque payments. |
| Prompt payment entry | Prompt payment entry now generates a remittance of the payment received. |
| Cash requirements report | Cash requirements report can be generated as an excel report if required. |
Accounts Receivable
| Functionality | Description |
| Cash/Journal entry | Allows excel import for multiple billers. A new function is added to skip upload with confirmation. |
| AR letter format | In AR letter template maintenance, you can concatenate multiple lines into a single line by starting the lines with $$. This will allow long URL address links to be presented as single line.
Extended variables for the letter format is now available. Search functionality will display the variables for the letter code (TMSAR/LTR-VAR) as well as the variables in the common letter group (TMSAR/LTR-CD). The letter group and the extended variables are set up in TMSAR/LTR-VARE and TMSAR/LTR-VAR2. |
| Add new card to COF | Work with card on file program has been enhanced so a new credit card can be added to Card on File when the program is called from the menu. This will enable the user to replace an old, expired card. |
| Multiple statement recipients | AR statement now allows for multiple email recipients. |
| AR Payments entry | Allows payments with excel import for multiple billers. |
| Analysis by pymt/Jnl type report | This report can now be downloaded as an XT attachment. |
| Masking/protecting bank details | Bank details can be masked and protected based on control file and user setup. |
Book Production
| Functionality | Description |
| Project commitment entry | Commitment amount is now always in trade currency of the supplier. |
Claims Control
| Functionality | Description |
| Exclude auto allocation | Claims entry process now allows the user to exclude a claim from auto allocation; this will override the global auto allocation setting. |
CRM
| Functionality | Description |
| Work with emails | When viewing the list of emails sent or emails with errors, new status filter field allows you filter the list using email status. |
Database Item
| Functionality | Description |
| Digital access codes | New function in DSW280 (Digital access codes entry) allows access code entry to be bypassed. |
General Ledger
| Functionality | Description |
| ICICI Bank file upload | New bank file upload program for ICICI bank for auto bank reconciliation process. |
| BAI bank file upload | Changed to allow to upload of files through XT attachment functionality. |
Order Processing
| Functionality | Description |
| Text entry | Order text entry variables have been extended from 40 to 70 characters. |
Other Regions
| Functionality | Description |
| BNA Period end | BNA Period end process controller now includes the option to do EOM processing on the last calendar day of the month. |
| VAT reports | VAT detail and summary reports can now be downloaded as XT attachments. |
Rights & Permissions
| Functionality | Description |
| Balance by payee inquiry | A new function allows you to hide records with all zero balances. |
| Contract template | Movement definition accumulator is now included in the contract template. |
| Contract transfer | Active royalty contract balance can be transferred to a new contract with a new effective date. The transferred contract will not be available for any direct maintenance. Financial allocations can be changed or updated on the new contract, and it can take effect from the effective period while the old contract is closed. |
| Contract upload | Contract upload allows mass upload of contracts using an Iptor supplied excel template with multiple tabs that hold specific contract related data. The tabs are linked by the contract reference field. |
| Movement definition | Movement definition selection fields now include language for payment contracts. |
| Rights inquiry by customer | Has additional function now to display works description and also allows you to scan for works by entering works description. |
| Advance maintenance | Royalty group filter added to select advances for a specific royalty group. |
| Subledger transactions report | New subledger report lists subledger transactions by royalty group and contract number to an excel file. |
| Unallocated sales report | Unallocated sales report can now be run for Period and Item level range. |
| Royalty trial balance | Additional columns added to the report to display Author, Stock status and Publication date. |
Warehouse management
| Functionality | Description |
| Release to pick | When releasing orders to pick if there is any pickable stock in any pickable locations, the system will allocate that before generating replenishment if set to do so in control file TMSWH/RULE-PCL. |
| Monthly purge of W/I order files | Monthly Purge controller program has been modified to include purging of Warehouse interface order files after the specified retention period. |
