IP1 uploads and process the incoming interface data to generate the AP and G/L interface records. This program will allow you to enquire, validate, and delete any of the generated records. Maintenance of the data will not be allowed as it comes from an external system, however if there any set up errors, the interface file can be processed again to re-generate the interface records.
Generated interface records that are error free can be posted to generate AP transactions or G/L transactions.
- In the menu, expand Base Modules > Other options > Data Interfaces > DI: Interface > A/P G/L Processing and double-click G/L and A/P Transactions. AGW005 Work with AP/GL Interface selection panel appears.
- Enter the following selection criteria or leave blank to select all records, as required.
| Field | Description |
| Company | Company for which you wish to select the incoming transactions. |
| Status | Enter status for the transactions you wish to select: Blank=Un-posted, E=Entered, X=Error, P=Posted. |
| System | This is the sub-ledger system code for the incoming interfaces. |
- Click OK. All the relevant transactions appears.
| Options | Description |
| Header | Accesses the header details of the selected transaction. |
| Detail | Accesses the details of the selected transaction. |
| Delete | An un-posted transaction can be deleted, if required. |
| Validate | The selected transaction will be checked for errors, if any errors are encountered then the status of the transaction will be changed to ‘X’=Error. |
| Post | Post option will generate the AP or GL transaction. This option will only be valid for a transaction that is not in error and is not yet posted. |
| Link | If the selected transaction is posted this option will display the related Transaction Inquiry. |
- Select the required transaction and click the relevant option.
