Setup the charge table as charge type or cost type along with the source of transaction and the type of sale. Charge/cost table is used when setting up the charge matrix and is assigned to a publisher client.

Setup all the service codes and their descriptions, along with the type of the service i.e. Sales reimbursement, Transaction based, Locational based, Royalty contract, Stock by year, Miscellaneous charges or AP Charge back for immediate invoicing. For each Service code setup, a non-stock item must be created in the Item Masterfile. These non-stock items are used in the invoice generation process.

Note: AP Charge back service charges are for direct invoice and will generate AP invoice immediately.

Break type for the charge basis can be by month to date value, year to date value or highest value within the month. This is system defined.

Charge accumulations methods are system defined. It allows you set up the charge  matrix with the options defined in this control i.e. to either add all the charge amounts or charge the highest or the lowest amount if there are multiple charge basis.

Holds system defined charge basis codes for AP charges that has to be charged back.

Holds system defined Royalty Charge Basis codes.

Holds system defined Stock by year Charge Basis codes.

Holds system defined Miscellaneous Charge Basis codes.

Each publisher client must be setup with the applicable item hierarchies and charge/cost table (TMSPS/CCTBL) that will be used for the charge or cost.

For details of this setup see Publisher Client Maintenance (PSM010)

If transactional based service charge is required then transactions groups must be setup with the various transaction types and criteria.  Transaction group codes are defined in control file TMSPS/TGC. Charges will apply based on the quantities or values of these grouped transactions according to the definition established in Client Charge matrix.

For details of this setup see Transactions Group  Maintenance (PSM020)

The charge matrix holds the formula for charging/costing i.e. it determines what charges to apply based on the charging criteria.  You have to setup charge/cost methods and rates for each combination of charge/cost table, service charge and transaction group. Up to three charge basis definitions with different charging criteria can be setup for each combination.

For details of this setup see Publisher Client Charge Maintenance (PSM030).

For any external charges/expenses that is to be paid via AP, set up the GL expense accounts. These must be charge services that is setup with Type = 3 (AP Charge back, immediate invoice) in TMSPS/CSRV.

For details of this setup see 3PL Expense Account Entry.

This extraction process uses the Distribution Transaction Header (DSTRA00P) and Detail files (DSTRB00P) and the Warehouse Transaction file (WHTRF00P) to collate all the necessary transactions according to the setup in the client charge matrix and build Charge/Cost History Source file (PSCHD00P). For details of this task see Transaction Extract (PSO005).

This process takes a snapshot of the warehouse location of the current stock for charging.

For details of this task see Location Summary (PSO015).

Location extract takes the Warehouse Location file (WHLOC00P) and uses the setup in the client charge matrix to build Charge/Cost History Source file (PSCHD00P).

For details of this task see Location Extract (PSO020).

Run this extract to calculate the number of years of stock in the warehouse.

This charge is based on how many years of stock is in the warehouse. Its calculated by taking the stock on hand at the EOP less gross shipments (sales + transfer outs).  Transfer outs will exclude any movements between internal warehouses. It then uses the calculated number of years of stock and selects the applicable client charge matrix for the stock by year charge basis to calculate the charge.

For details of this task see Yearly Stock Extract (PSO021).

These can be for number of new contracts, number of all contracts or number of contracts at royalty period and contracts at royalty period by payment frequency.

For details of this task see Royalty Extract (PSO030).

This process must be run to extract all the miscellaneous charges entered manually; Miscellaneous extract (PSO040).

This process is run after the transaction, location and the subledger allocation extract is completed. It will take the updated Charge/Cost Source file and update the Charge/Cost History file and the Charge/Cost History Header and Details files.

For details of this task see Charge/Cost Balance Update (PSO010).

The updated charges in the History file can be reviewed before the invoices are generated. You can also run the 3PL charge report to review the updated charges. If there any incorrect charges or errors, you can go back to the charge matrix and change the criteria/formula and re-run the extraction and the charge/cost update.

For details of this task see Publisher Client Charge Management (PSM050)

Once the charge/cost is updated to the Charge/Cost History file and the charges are reviewed and approved, the invoices can be generated.

For details of how to run the invoice generation see Publisher Client Invoice Generation (PSO050). Once the invoice has been generated, the details of that invoice can be viewed by taking the Invoice Details option from the 3PL Charge Management (PSM050).