Unknown author royalty

The Unknown Author Details is used to handle costs incurred on a book during production when the author(s) are not yet confirmed.  The sales may also be generated before a contracts payee has been finalized.  Thus there is a need to capture the costs against the book and the royalty accruals before the payee is confirmed, within the royalty system. This program allows the user to review all contracts/transactions in the system for the unknown author.

The current process is to enter the contract with all details except payee(s) and their respective splits, since this is not known until a later stage.  This split may span financial years and royalty periods whereby the costs have to be carried forward until such a time as the payee(s) and split is known.

Sales occur and royalties having to be accrued on a contract with unknown payees until the final authors are known.  Once a payee is known the new payee is entered and a balance for that payee is calculated.

Thus the requirement for the costs and royalty accruals will be to carry forward across royalty cycles while the authors and splits are not known.  When the authors and splits are known, the costs and royalties accrued can be automatically transferred to the payee/authors with the ability to manually override/split costs.

The following process is used to handle cost allocation and royalty accruals for contracts with unknown authors.

• Add a new A/P payee account called Unknown Author. This payee will allow tracking of all transactions for unknown authors.
• To identify this payee as the unknown author account, add this account to TMSRY/RY-UNKAC.
• When a contract is entered without any payee(s) (in the Payee Shares option), a warning message appears. If the Unknown Author account is set up in TMSRY/RY-UNKAC the system automatically allocates the unknown account to the contract, unless the user enters a different account themselves.
• If the unknown account is not setup in the Control File, the system will insist that at least a valid payee be entered in the payee shares option.

Maintenance for the unknown author 

1. In the menu, expand Publishing Modules > Rights & Permission > Management and double-click Unknown Author Royalty Details. RYM090 Royalty Maintenance by Unknown Account panel appears.

2. Select the Payee and click OK. RYM090 Royalty Maintenance by Unknown Account main panel appears.