This program is used to run the Out of Print release/update routine.
If there are different regions selling the same product at different stages then business can be setup so those products will not be ‘closed’ or ‘stopped’ until all the regions have these products at status ‘out of print’, i.e. item status on Title masterfile will not be updated.
Depending on the instructions on the Out of Print file, outstanding customer and/or purchase orders may be cancelled and remaining stock may be written off. The access codes for the stockable digital will be locked.
OP release/update
- In the menu, expand Base Modules > Distribution > Masterfiles > Out of Production Management > Out of Production (Print) and then double-click OP Release/Update Out of Prodctn. DSO345 Out Of Production Release panel appears.
| Field | Description |
| Company | The company for which the release is being run. |
| Item status | Input to this field is only allowed if control file TMSDS/OP-IBOR is not active; i.e. it does not have a stock status to trigger out of production. If TMSDS/OP-IBOR is active then the item status update to Title masterfile will only occur if all the customer groups have stock status “out of production”. Therefore when an item is out of production in one region (customer group as defined in TMSDS/ICG-IFLD) but still being sold in another region it can’t be closed or stopped. If TMSDS/OP-IBOR is not active then item status can be entered which will update the Title masterfile with this value. |
| Stock report | This optional user defined Stock report code relates to the reason there is insufficient stock, like out of print. Enter the stock report to update the Title masterfile or leave blank. If this field is not blank, the field in the Title masterfile will be updated with this value for ALL titles linked to the claim reference otherwise the specific value for the field by title as entered on the claim detail lines will be used to update the Title masterfile. Stock report codes are established in TMSDS/IM-STKR. TMSDS/IM-STKRR is setup to indicate to the system what the Stock report code should change to when stock is received as well as whether or not the release date should change. TMSDS/IM-STKRD is setup with the default Stock report code. TMSDS/IM-STK-RV is used to determine whether or not validation on Stock report codes is necessary. TMSDS/IM-IBORR is also used to define backorder logic. |
| Stock status | A stock status identifying why a particular title has been marked as out of print etc is optional. The Item status, Stock status, Backorder flag and Stock report fields in the Title masterfile can be updated with these values when the claim is updated. If the field is not blank, the field in the Title masterfile will be updated with this value for ALL titles linked to the claim reference otherwise the specific value for the field by title as entered on the claim detail lines will be used to update the Title masterfile. |
| Warehouse adjustment code | Where stock is automatically adjusted out, entry of the warehouse adjustment code (write off code) is mandatory. This is the reason a title is being returned/claimed, for example the book is damaged. |
| Special instructions | Special instructions are optional and can be any free form text to include regarding the claim. |
| Authorisation number | This number is given by the publisher/supplier as authorisation to accept the return. The publisher’s/supplier’s RA number is only required for physical returns. TMSDS/SUP-AUTH indicates whether entry of an authorisation number is mandatory. This authorisation number then displays in DSO345 Release/Update Publisher Claims where the number is needed to validate and update the Title masterfile. |
| Comment | Any relevant comments made by the Publisher/Supplier or internal management about this claim can be entered for informational purposes on inquiry screens. This comment then displays in DSO345 Release/Update Publisher Claims. |
- Enter the release information, as necessary.
- Click OK to complete the release/update.
| Note | When a book/item goes out of print/production an email can be automatically issued to the recipient setup in control TMSDS/OP-ORDCL. TMSDS/TR-DTYP must be setup with type ‘OPO’ and TMSDS/TR-DTYPA must have the email processing program DSO345C for ‘OPO’. |
