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  11. Unapproved maintenance

Unapproved maintenance

A new Item can be added in skeletal form, so it can be reviewed and approved by various departments prior to becoming part of the main Item Masterfile. New Items are referred to as Unapproved Items. The functionality of creating an Unapproved Item is similar to adding a normal Item, including pricing, applicability, etc. Once approved, the New Item is transferred to the main Item Masterfile. New Items are often used as Planned Items or Items not yet on the market. This option is also known as a Planned Model function.

When an item with a contributor link to a contact is deleted, the link will be removed from the contact.

Add a new item

  1. In the menu, expand Base Modules > Distribution > Masterfiles >Database Management > Database Management > Item Masterfiles > Other Item Maintenance and double-click IM Unapproved Maintenance. DSM014 New Item Maintenance/Entry panel appears.
  2. Click Add.
  3. Select the relevant Customer group (region). DSM015 New Item Maintenance/Entry panel appears.
  4. Enter the required fields for the new item and click OK to save the new item.

The status of the item on creation will be Unapproved. This item will now only be available for maintenance and approval by users defined in control file TMSDS/IM-USER. The item must be approved before it can be available for processing in the current region and available for adoption by other regions.

Maintain an unapproved item

  1. In the menu, expand Base Modules > Distribution > Masterfiles >Database Management > Database Management > Item Masterfiles > Other Item Maintenance and double-click IM Unapproved Maintenance. DSM014 New Item Maintenance/Entry panel appears.
  2. Select the item to be maintained.
  3. Right click on the Department/Function detail line and maintain, approve or reject as required. Approval is recorded at function level..

Once all the functions of a department is completed then it will no longer be available to that department (i.e. users of that department can no longer maintain that item). It then becomes available to the next department in the sequence defined in control file TMSDS/IM-DEPT.

Once all the departments have approved the item, the item is transferred to Active status.

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