Monthly purge

The monthly purge program calls two purge programs.

Employee Masterfile Purge (BPP600) – this program reads all Employee Masterfile (BPEM00P) records. If the employee status is C = Closed, this program searches the timesheet transaction (BPET00P) file for any outstanding timesheet transactions with a status of E = Entered for the employee ID. If the program can’t find any outstanding transaction, the employee masterfile record is then deleted.

Timesheet Transaction Purge (BPP610) – this program first calculates the retention period in months by looking at TMSBP/RTN-TS. The retention period is then subtracted from the current system date, giving a retention date. The program then reads all timesheet transaction (BPET00P) records. If a timesheet transaction record has a date less than the retention date and its status is P = Posted, this record is deleted.

Purge employee records and timesheet transactions

1. In the menu, expand Publishing Modules > Book Publishing > Others > Timesheets > Others and double-click BP Timesheet Monthly Purge. BPP000-BP Monthly Purge – Controlling Program panel is displayed.

2. Enter the required information.
3. Click OK to confirm. Once these two programs have completed, the two files Employee Masterfile (BPEM00P) and Timesheet Transactions (BPET00P) are updated and re-organised.