Online credit card payments are handled by calling the selected Payment Manager processes which interface with Iptor IP1 to record such payments. The status log of credit card transactions can be viewed and so that necessary action can be taken to resolve failed transactions.
Whether or not a Credit Card Payment should print on a Deposit Slip depends on whether you process your credit card payments electronically or whether they need to be presented to the bank.
If a Credit Card swipe machine is used, the payment can be recorded as cash or Cheque and the account updates immediately. If no machine is available the payment can be recorded as Cash with Order at sales order entry time and when the invoice is processed, Accounts Receivable updates. There is therefore a delay in recording the receipt of payment as it only registers on the account when the invoice is processed.
The End of Day process produces a report showing those invoices with credit card payments that have just been posted to Accounts Receivable.
If a return is allocated to an invoice that has been paid by credit card, the return process generates a reversal of the credit card payment.
Multiple credit cards can be used to pay for a normal order excluding order form orders and outstanding orders and the card can be charged later. If the credit cards are charged later than the maximum amount to pay needs to be either the invoice amount or the minimum required amount whichever is greater.
If a credit card charges a processing fee or a surcharge then the business rules can be setup to enable the payment manager to add the surcharge amount onto the payment amount. The surcharge would apply for web orders as well as orders with payment.
- In the menu, expand Base Modules > Distribution > Debtors & Claims > Accounts Receivable > Entry and then double-click Debtor Cash/Journal Entry. ARE005 Cash Entry payment selection panel appears.
- Select Payment function CSH and click OK.
- Select Document type for credit card payments.
- Enter the remaining header details and click OK. ARE005 Cash Entry main panel is displayed to select the invoices for payment.
- Allocate the payment to the invoices and click OK to enter credit card details. ARE210 Bank reference – Charge panel is displayed.
- Enter credit card details on ARE210 Bank reference – Charge panel and click OK.
| Note |
If a credit card charges a surcharge then the system can add the surcharge amount onto the payment amount when settling the payment amount. TMSAR/BK-CCSUR must be setup for the company, payment type, credit card type and debtor class with the surcharge percentage that has to be charged. You can also define if the surcharge is to be incurred only if the payment amount is over a minimum amount. When the payment is approved and processed the following message will display: ‘Payment successfully processed’. If a credit card surcharge is charged then the system can either generate a journal or an invoice for the surcharge amount. The surcharge journal or the surcharge item must be setup with the surcharge percentage in TMSAR/BK-CCSUR. |
