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  11. Work with AR batches

Work with AR batches

This program displays a summary of the processed sales and entered totals, by batch, operator and tender type.  This is used to balance and close batches and may be restricted to only the authorised users.  This program is also used to identify where the unbalanced entries lie for the batch.  The entries are itemized by operator, payment type and display the transaction amount, the counted amount, the payment type, operator and the difference.

Only one active batch is to be opened per store at any one time. Once users have entered their takings for the batch, the Balance function is used to balance the batch changing the status from “A” to “B” (balancing status).  If there is a variance, the user must post this to the “Overs and Unders Posting”.  Refer to Overs and Unders Posting in Point of Sale user guide for steps on how to post.

Once the batch has been balanced Close function is used to close the batch. 

Note  Close function can only be used when the batch has been balanced and there is a zero variance.  The system then prompts if you would like to open another batch.

Transaction entries not defined in TMSAR/ARW015-T are grouped under other and not included in the balancing requirements check. TMSDS/POS-AUTH has two flags to determine whether the user has access to Work with Batches and Open/Close balances.  A blank user ID acts as a default for users without any definitions in TMSDS/POS-AUTH.

  1. In the menu, expand Base Modules > Distribution > Debtors & Claims > Accounts Receivable > Batch processing  and then double-click Work with A/R Debtor Batches. ARW010A Work with A/R Batches – filter panel appears.
  2. Enter/Select relevant information or leave blank and click OK. ARW010A Work with A/R Batches main panel appears, listing all batches.
  3. Select the batch and click option Work with. ARW016D Work with A/R Batches panel appears.
View available functions on this panel.
 

 Function Description 
Balance  Access ARW010B Work with A/R Batches to balance a batch.  By running this option the batch status goes from A=Active to B=Balances and indicates to the cashier it is time to count the payment amounts received for their till. 
Close  Close is run once all cashiers have entered their payment amounts for the batch, the report has been run and any Unders and Overs have been posted to the dummy account.  Once this option has been run the batch status goes to C=Closed. 
  1. Use the Balance and Close functions to balance and close batches as required.
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