This program is used to perform GL end of day processing and it can be run at different times of the day. The journal edit list is the standard audit trail produced in the General Ledger end-of-day process. GL end of month processing can be run by a single company or a region (group of companies); see Regional Close SOP for additional information.
Combined End of Day option combines the End of Day function of the Accounts Payable system with that of the General Ledger system. The system completes the End of Day for Accounts Payable first, to ensure that the interface to the General Ledger is complete and correct.
The program will check if there are any jobs locking the system and if there is any then it will take the following actions. If the EOD process is being run interactively then
- it will display the locking object, the job name and the user
- provide the option to send a message (via function key Send message) to the user/s to end their job/log out
- provide the option to end the job lock (via function key End job). You can use this option if the users don’t end the job themselves after receiving the message.
If the EOD process is being run in batch mode then
- the message will be automatically sent to the users with the job lock (upto 5 messages will be sent)
- if the lock remains after the 5th message then the system will end the locked job and the End of Day process will continue.
In most cases the end of day processing should not take more than a few minutes during which time the following tasks are performed:
- The interface transactions (from other systems – Account Receivable, Accounts Payable etc.) are transferred to the General Ledger transaction files and the General Ledger balances updated.
- The Infomaster GL End of Day is submitted if BI is active in that environment.
- The Bank reconciliation file (if implemented) is updated by all today’s transactions.
- An audit trail listing all today’s transactions sequences by company, Journal type, Journal number and Account number.
- The control number is incremented on the system control file.
The transactions can be viewed by Journal number/Account number, using GLI310 General Ledger Transaction Inquiry by Journal/Account.
