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Cross Applications – Regional Close

Introduction

This section of Cross Applications module allows you to set up company region database to enable day end and month end processes by individual company or region (group of companies).

Work with company region

Create a new company region database

This database holds the following data to enable regional period close.

  • Company
  • Region
  • Daily control numbers for EOD 
  • EOM Periods to replace control file values.

 

  1. In the menu, expand Other Options > Cross Applications Support > Control Files and double-click Work with Company Region. XAW030 Work with Company Region panel appears. 
  2. Click Add and XAW030 Work with Company Region panel appears in Add mode. 
  3. Enter the following information, as necessary.
Field Description Required
Company The 2 digit company code, as defined in control file TMSDS/CONO. The company must exist in this database for the EOD/EOM process to run. Yes
Company name The name of the company being added, this will default automatically from the control file TMSDS/CONO. Yes 
Run group

This is the region that the selected company belongs to, as defined in control file ********/EOP-GRP. If this field is populated then EOD/EOM process for selected company will be run by the this region. If blank then the EOD/EOM process will be run by the individual company.

Note  If the company is setup to belong to a region then the EOD/EOM for that company can only be run by region.
Yes, if this company belongs to a region
Account number  This is for future use, not applicable yet.  No
Language ID This is for future use, not applicable yet. No
Calendar type This is for future use, not applicable yet. No
Time zone This is for future use, not applicable yet. No
  1. Click OK to save the company.

Add EOD/EOM functions

Once the company is added to the database, you can add the EOD/EOM functions to the company/region.

  1. In the menu, expand Other Options > Cross Applications Support > Control Files and double-click Work with Company Region. XAW030 Work with Company Region panel appears. 
  2. Select the company you wish to add EOD/EOM function to and click option Detail.
View available options on this panel
Options Description 
 Display

This would display the following details of the selected EOD/EOM function.
Un-lock

Un-lock option would allow you to change the status of the EOD/EOM process from ‘L’ocked to ‘O’pen. This would be useful if there are issues with the EOD/EOM process and you wish to stop it & re-run the process. Please exercise care, when selecting this option.

IMPORTANT  It is strongly advisable to restrict this menu option to perhaps the EOD admin user.
  1. Click Add to add the EOD/EOM functions.
  2. Enter the following information, as necessary.
Field Description Required
Function 

This is the end of day or end of month process as defined in control file ********/EOP-FNC. These functions have to be defined once only for a company within a region and it will apply for all companies in that region. If it’s an individual company (not allocated to a region) then the entered functions will apply to the specific company only.

 Yes 
Run key 

The value for the Run key is dependent on the Function entered. If the Function is an end of day (EOD) process then Run key must be the daily control number. If the Function is an end of month (EOM) process then Run key must be the period. The Run key is entered once only and it will be updated at the end of EOD/EOM process.

Note  It is advised that the same control numbers are entered for every region and EOD process is run everyday in each region to keep the numbers in sync across the regions.
Yes 
Last run key This is either the control number for the last EOD run or the period for the last EOM run. Display only
Status  Status would be ‘O’,  open for  transactions or ‘L’ locked when the EOD/EOM process is running. If there is an issue when the process is running the status will be locked at status ‘L’.  Display only
Run job This is the ID for the last job that ran for the EOD/EOM function if the status is at open status, or the current job that is running. The user who initiated the job is also displayed. Display only
Run start  Time and date when the job kicked off for the selected EOD/EOM process.  Display only 
Run end

Time and date when the job finished for the selected EOD/EOM process. 

 Display only
  1. Click OK to save
  2. Repeat steps 3 to 5 for each region. 
IMPORTANT

 You must ensure all companies are setup in the correct regions and the period and control numbers defined accurately for the EOD/EOM function to work as intended.

 

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