This panel lists all purchase orders linked to commitments within Book Production. A filter screen allows the user to search for purchase orders by order type, order number, status, supplier and ISBN.
Local purchase orders and commitments can be created and linked together. Purchase orders can have multiple commitments attached. For each purchase order the commitments linked to the purchase order can be maintained, approved, rejected, inquired on etc.
Create a new purchase order
- In the menu, expand Publishing Modules > Book Publishing > Entry and double-click BP Work with Purchase Order. BPW020 Work with Purchase Order – Filter panel is displayed.
- Click OK.
| Function | Description |
| Add | Access Work with Purchase Order in add mode to add new Purchase Order. |
| Option | Description |
| Word |
Access Microsoft Word Generation (BPO420) to create a word document. The following fields would be required when this option is taken.
|
| Update PO | This option allows the update of the P/O cost from the BP system, based on the rules of calculating the PO cost. |
| Work with | Access Work with Commitment (BPW025) in change mode to access the Commitment. |
| PO inquiry | Access Purchase Order inquiry By PBO (DSI106) to inquire on Purchase Order. |
| Text | Access Work with Purchase Order (BPM900) to add text against the Purchase Order. |
| Change | Access Work with Purchase Order to change the existing Purchase Order. |
| Approve | Allows you to approve the purchase order with commitments that need to be approved. |
| Reject | Access Confirm Commitment Rejection (BPM010) to reject the Purchase Order. Note that a purchase order can only be rejected before a word document (PBO) has been issued. |
| Inquiry | Allows you to inquire on the purchase order. |
- To create a new purchase order click Add. BPW020 Work with Purchase Order panel is displayed in Add mode.
| Field | Description |
| Order type | Select a valid order type when creating a purchase order for Book Publishing. |
| Supplier | This is the printer printing the book. Only enter a supplier, in this field, who is identified as being a valid printer. This field looks at TMSBP/SUP-MNDT to determine whether to look at the creditor masterfile or TMSBP/SUP-CUST when searching for a supplier. It also determines whether this field is mandatory. The supplier to customer relationship is established on system defined TMSBP/SUP-CUST.
If a supplier is entered and not identified as being a valid printer, an error message displays ‘Supplier is not a valid printer’. |
| Currency | Currency code to be used when generating purchase order. |
| Company | Currency code to be used when generating purchase order. |
- Enter the above information, as necessary for the new purchase order.
- Click OK to confirm. This creates the new purchase order.
