End of day

This program runs the end of day for Accounts Payable and handles all the processing that has to be done as part of end of day.

End of day processing can be run by a single company or a region (group of companies); see Regional Close SOP for additional information.

The program will check if there are any jobs locking the system and if there is any then it will take the following actions. If the EOD process is being run interactively then

• it will display the locking object, the job name and the user
• provide the option to send a message (via function key Send message) to the user/s to end their job/log out
• provide the option to end the job lock (via function key End job). You can use this option if the users don’t end the job themselves after receiving the message.

If the EOD process is being run in batch mode then

• the message will be automatically sent to the users with the job lock (upto 5 messages will be sent)
• if the lock remains after the 5th message then the system will end the locked job and the End of Day process will continue.

The end of day processing run may be carried out at different times of the day. In most cases the end of day processing should not take more than a few minutes during which the following tasks will be performed.

• An audit trail listing all today’s Accounts Payable transactions sequenced by creditor, invoice number (APR080).
• The control number is incremented on the system control file.
• If there are users locking the system then a display screen will appear with the locking object, job name and the user. You then have the option to send a message (function key Send Message) to the displayed users to end their job/log out. If the users don’t end their job you can also end their job with function End job.
• Job submitted to load the current period’s AP figures into Infomaster. The APCEOD submits the BI_APDAILY job that loads the current days/periods AP figures into InfoMaster. This is done immediately after the AP daily transaction file is created.