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Instalment payments

Instalments auto payment selection

This process selects instalments for automatic payment by company, bank, due date range and by payment type. Instalments with an instalment payment type of 1 for direct debit will be selected producing direct debit details for debiting the customer’s bank account. Once this process is run, the Instalment Status is changed from ‘0’ to ‘1’. Status ‘1’ instalments cannot be maintained as they are in the process of being transferred to banking media (after which they become status ‘2’). Status ‘2’ instalments are then automatically selected and credit card payments are posted to AR via Instalment Payment Generation (ARO130).

This process can be scheduled to run daily for certain payment types. End of Day will process these based upon the schedule set up on TMSAR/IN-SCHD.

  1. In the menu, expand Base Modules > Distribution > Debtors & Claims > Accounts Receivable > Instalments > Other  and then double-click Instalment Auto Collection. ARO110 Instalments Auto Payment Selection panel appears.
  2. Enter the Instalment due date and the Payment type and click OK. Instalment auto payments get selected.

Instalments generate ACB bank file

The Generate ACB Bank File program reads the file of instalments selected for auto banking direct debit and generates the necessary media for the banking system. This option is company specific and it would need to be copied and modified to suit other clearing houses, which means the banking institutions need to supply file formats and procedures, to be used for program modification.

Note  The screens for this functionality will only display if this function is in use on the system i.e. there is data in the file that can be displayed.

ACB Magnetic Tape Service

  1. In the menu, expand Base Modules > Distribution > Debtors & Claims > Accounts Receivable > Instalments > Other  and then double-click Installment Generate ACB Bank File. ARO120 ACB. Magnetic Tape Service panel appears.
View the fields on this panel
Field Description
Generation number This is incremented by one each run. This is setup initially in Customer specific control file XXX/AR0120. 
Account number This is the Account number by Company and is setup initially in Customer specific control file XXX/ARO120.  This value will be ACB supplied and be company specific. 
Account branch  This is the Account number by Company and is setup initially in Customer specific control file XXX/ARO120.  This value will be ACB supplied and be company specific. 
Service  This is the Account number by Company and is setup initially in Customer specific control file XXX/ARO120.  This value will be ACB supplied and be company specific. 
Creation date 

For the ACB. Magnetic Tape Service the Creation Date is the current date.
Purge date  This is the current date plus 1 week. 
Action date  This is the current date. 
  1. Enter the above information, as necessary and click OK. 

Upload Bank file to PC

  1. In the menu, expand Base Modules > Distribution > Debtors & Claims > Accounts Receivable > Instalments > Other  and then double-click Installment Bank File Upload to PC. The file created is converted to tape by a media company and sent to ACB. ACB sends back errors and confirmation etc.

Post instalment payments to debtors

  1. In the menu, expand Base Modules > Distribution > Debtors & Claims > Accounts Receivable > Instalments > Other  and then double-click Post Installment Payment to Debtors. ARO130 Instalment Payment Generation panel appears.
  2. Enter the AR posting period and click OK. Instalment payments would be updated to debtors.
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