A batch is opened once the previous batch has been closed. This enables cashiers to validate their days takings received at their register by entering the total payments received in cash, cheques, credit card and vouchers which are controlled by an active batch. The functionality has been designed to only allow one active batch to open per store at any one time and ensures that batch must balance with no variance before it can be closed.
- In the menu, expand Base Modules > Distribution > Debtors & Claims > Accounts Receivable > Batch processing and then double-click Work with A/R Debtor Batches. ARW010A Work with A/R Batches – filter panel appears.
- Select required fields or leave blank and click OK. ARW010A Work with A/R Batches main panel appears.
| Option | Description |
| Batch entry | The cashier uses this option to access ARW015B A/R Batch Entry and enter all cash, cheque and credit card payment amounts received for the day. This option can be accessed multiple times by the cashier before the batch is completed. Refer to the Batch Entry section in this document. |
| Work with | Access ARW016D Work with A/R Batches to display a summary of the processed sales and entered totals, by batch, operator and tender type. This is used to balance and close batches and may be restricted to only the authorised users. The “Work with” screen is used to identify where the unbalanced entries lie for the batch. The entries are itemized by operator, payment type and display the transaction amount, the counted amount, the payment type, operator and the difference. |
| Balance report | Access ARR215 A/R Batch balancing report to run balance report. The balance report option can be run by the manager to show the variances between the amount counted by the cashiers for their till and the amount the cash register produces for the day. The report also displays any unders and overs which are then posted to a dummy account. User authorisation for running this report is defined in TMSDS/POS-AUTH. A blank user ID acts as a default for users without any definitions in TMSDS/POS-AUTH. |
| Bank deposit slip | Access ARR055 Bank deposit slips to print bank deposit slip. A working version can be printed for editing before generating the final version. |
- Click Add. ARW010B Work with A/R Batches main panel appears.
| Field | Description |
| Location | The location defaults to the location setup for the user in TMSDS/POS-USRD. Only one batch at a time can be open for a location. |
| Batch |
The batch number defaults to the current active batch for the location that the user belongs to. Locations are defined in TMSAR/ARLOC. Default location by user is setup in TMSDS/POS-USRD. The format of this batch number for cash payments is determined by the formats established on XACNA/AR-BTCH. Specific number ranges can be allocated per location to cater for Credit Controller separation if required. Users that can have automatic batch generation are setup in TMSAR/BAT-USR. |
| Status |
Active Balance – batches with entered balances Closed |
- Enter the above information, as necessary.
- Click OK to confirm the location of the new batch and to generate a new batch.
