Other payments & balances

Other Payments and Balances program allows for the addition and maintenance of payments and deductions, and the addition of payees to the Payee Balances File. Various types of Royalty related payments and deductions entered on the Accounts Payable or the General Ledger system, such as Permission Fees and Rights Received, can be automatically posted to the Royalty system.  This file update is generated by the Payee Update program.

These balance transactions can then be accessed on the Other Payments & Balances program by entering a ISBN, Contract number and Royalty Period. The  selected royalty period must fall within the minimum and maximum period specified in control file TMSRY/LOAD-BAL for any maintenance.

The calculated royalties can only be displayed.  All other values such as payments/deductions and advances can be manipulated, additional expenses can be recorded.  All Payees for a selected ISBN display and for each Payee the screen shows the royalty and advance amounts already paid, royalty accumulated during the prior period, as well as the royalty and other amounts for the current period.  The other amount can be entered or maintained, as required.  The text files for the payee file and other amount file can be accessed for comments and notes.

The balances are incorporated into the statement and payment calculation, for posting back into the Accounts Payable system.

Add other payments to the contract 

1. In the menu, expand Publishing Modules > Rights & Permission > Management and double-click Royalty Payments and Balances. RYM130 Royalty Balance by Item panel appears.
2. Enter the contract and the royalty period to be maintained and click OK. RYM130 Royalty Balance by Item – Maintenance panel appears.

3. Click Add. RYM220 Royalty Balance Detail panel appears. 

4. Enter the Payee and other payments to the contract and click OK to save the changes.