When the Update and Cheque register stage of the process is run for EFT, the program updates the creditor with an EFT payment and a file is produced and copied to the PC using the TMSBK/EFT-DEF. This file must be uploaded to the bank. The file, once uploaded to the bank successfully should be deleted from the PC or archived using this EFT Archiver menu option. This program moves an existing Bank payment file to an archive location.
When you run another EFT payment run the program displays an error and will not proceed if it finds a file already exists. If you are certain that the file has been uploaded and has not been deleted, you can answer yes to proceed. The program will then delete the file and replace it with the new file.
Internal procedures should cover the requirements to delete or rename a file once it has been successfully loaded to the bank and not rely on the system option to delete/overwrite the file. This will ensure that when the message is received from the system that a file exists, it will force the user to act on the message rather than ignore it.
| Note | Instead of deleting the bank file from the PC, you can rename the file once uploaded and then delete when reconciled with the bank. It is only necessary that the file does not exist when the program tries to place the new file. |
Field OUTFILE-A in TMSBK/EFT-DEF defines the file and path for the archived EFT file. Archiving allows the AP operator more flexibility in controlling the payment runs, by moving the file and running more than 1 before waiting for the file to be uploaded into the bank.
- In the menu, expand Base Modules > Accounts Payable > Other > Payment Cycle > Export Options and double-click AP EFT Archiver . APO655 EFT Payment Bank File Archive selection panel appears.
- Enter the following information, as necessary.
| Field | Description |
| Payment method | This is the method in which payment is made to the bank and is EFT (Electronic Fund Transfer). It cannot be changed. |
| Payment file | This is the bank payment file which can be achieved using this program once it is uploaded to the bank successfully. |
| Archive to | The location where the bank payment file is to be moved to. |
- Click OK to move the bank payment file to the specified archive location.
